You’ve been accepted, now pack!

Packing for a long term exchange can be horrifically painful, between balancing weight allowances, deciding what are the necessities, and taking in weather factors (one suitcase for a summer and winter wardrobe!?) can stress out any fashionista, or just anyone who doesn’t want to wear the same three outfits for the next year. 
This struggle is even greater when you are going to a country that doesn’t give you many options for shopping there. This pain is truer for me than Issie, as I have struggled in the past with being a six foot female who is most certainly not proportioned like any Japanese person ever. Because of this, I will share a sample packing list for those with a 30kg suitcase allowance (as well as carry- on) to help you survive your own personal “Sophie’s choice”.

Sample list


Sports

  • Tshirt x3
  • Shorts x3
  • Jumper x 2
  • Bikepants x 3
  • Leggings x4

Casual

  • Tshirt x 6
  • Black pants x3
  • Green pants x1
  • Three quarter jean x1
  • Singlet x3
  • Button up shirt x3
  • Dresses x 12
  • Long black skirt x 1

Jumpers

  • Leather
  • Red knit
  • Green turtle kneck
  • Pink heart
  • White fluffy
  • Pink jacket and under jumper

Pjs

  • Winter x2
  • Summer x2
  • Sleepover x1

Socks

  • cute
  • Sports
  • Sleep
  • Fine stockings
  • Stocking x3

Underwear

  • Petticoats
  • Thermals x 2

Bras

  • Good x3
  • Sleep x1
  • Crop top x1
  • Strapless x1

Shoes

  • 2/3 pretty
  • 2 sneakers or practical shoes (slip on!!!)
  • Joggers

Accessories

  • Hair accessories
  • Scarves
  • Beanies x2
  • Jewellery
  • Belts

Makeup

  • BB Cream
  • foundation
  • Eyeshadow
  • Mascara
  • Lipstick and lip gloss

Presents

  • For uni
  • For friends

Misc.

  • Swimmers
  • Converter
  • DS and 3 games and charger
  • Brita bottle and filters
  • Some thermals
  • My coat
  • Hats x2
  • Glasses x2
  • Pencil case *******

Toileteries

  • Toothpaste*****
  • Deodorant x2
  • Perfume
  • Medicine
  • Asthma Puffer
  • Asthma preventer
  • 8 Months tablets
  • Doctors letter for all medicine

On the day- carryon 

  • Passport
  • Visa
  • Certificate of eligibility
  • Copy of birth certificate
  • Yakkan Shomei
  • Tickets
  • Photo ID
  • IPhone
  • IPhone charger
  • Laptop
  • Laptop charger
  • Calendar
  • Hairbrush
  • To do list
  • Pen

******** Low priority can buy in Japan

Other tips:

Buy an extra light suitcase, mine is an American Tourister and weighs 3kgs, so it gives me a lot more space for my own clothes 😀 It even features flexible wheels to help it glide. I really recommend this brand.

Don’t be afraid to buy a second, small suitcase for an extra ten or so kilos, sometimes you really do just need to bring extra.

Always take an extra month or two of medicine, just in case you lose some, or there are delays. On that note, many medicines are not permitted to enter Japan, and require you to have a doctors letter detailing your need for all of the medicines you are bringing with you. I have personally never been checked, but please visit your doctor to receive this letter before you go, so you can apply for a Yakkan Shomei. Include all medicines, even asthma puffers, panadol, and antibiotics.

More info on medicine

If you are pushed for space, wear your heaviest clothes (that are not your ski boots!!!) on the plane, no matter how uncomfortable it is, it is always easier to wear a jumper and a coat, have all of your passports, money, and your laptop strapped to your person that it is to leave behind those two jumpers and your laptop, and all those extra socks.

Place the least essential items on the top, if you end up at the airport and are 0.5kg over the limit, the easiest thing to do is just grab that extra T-shirt that you didn’t even want anyway, but just brought in case, from the top and hand it to your family, than it is to rummage through your bag, in front of everyone, and then choose on the spot.

Think of what you can actually buy at your destination (look out for our related blog post coming out soon!), do you absolutely have to bring your favourite moisturizer? Do they have YOUR shampoo in Japan? (If it’s Tresemme, then yes!!!). This mainly applies to toiletries and beauty products, which are easy to find in most countries.

If you have friends in Japan that don’t live in the area you will be, though you intend to visit them, buy them presents from your local area to give to them instead of hauling 50 clip on koalas all the way from Australia. Reserve the koalas for the people you will meet initially!! (I did this when I visited Tokyo and Fukushima while staying in Niigata, it really helped!)

Bring clothes for the weather, you WILL need thermals and Fleeces in the Northern parts of Japan in December-March, but leave them at home if you will be going lower than Tokyo.

Japanese toothpaste can be pretty gross (in my opinion), if that’s important to you, consider bringing your own.

NEVER FORGET PRESENTS- even people that you don’t think are that important often require presents.

Cultural notes:

Japanese people wear slips, petticoats, and camisoles for modesty. If you are going to wear skirts, slightly see through t-shirts, or any dress, I would recommend you buy a few yourselves, while this is not mandatory, it is very normal and almost expected of Japanese girls. Especially with seeing bra lines through your shirts- if you think a camisole is too girly, then wear a singlet.

Source

Be aware that cleavage and bra straps are close to taboo in Japan, you can wear absolutely mini skirts, show off your entire upper chest area, but once you show cleavage or brastraps, it becomes awkward. Honestly, just leave the spaghetti strap singlets at home and you’ll have no other issues with dressing- remember, you are not doing yourself any favours by insisting on wearing these kinds of clothes- this actually lends to a harmful stereotype that all Foreign girls are promiscuous! The only exception to this is the beach, but many girls will wear sundresses or a T-shirt and shorts over their swimwear until they are ready to enter the water (regardless of what anime may portray) and going off the beach (let’s say to 7-11) in your swimmers is a no-no.

Checklist before you go

Do you have;

  • A passport valid for the length of your stay (extra six months not required)
  • A valid student visa
  • Extra passport sized photo/s
  • University acceptance letter
  • Flight and itinerary information
  • Accommodation booked
  • Copy of passport, birth certificate, etc. on your person and left at home
  • Copy of itinerary at home
  • Registered as overseas voter 
  • Map of route to your new home (even if you are being picked up)
  • Presents
  • Packing done
  • Dental and medical check up
  • Enough medicine and Yakkan Shomei, if applicable
  • Alert work of your circumstances 
  • Alert centerlink of your circumstances, if applicable (also change to “away from home’ rate)
  • Insurance sorted
  • Registered new address with university, centerlink, etc.
  • Overseas SIM card, if you want
  • At least ¥30,000 in cash on your person
  • Seats, food and entertainment all paid for flights
  • Airline is aware of any dietary requirements
  • Your planned address on your person
  • Registered with smart traveller (Japan is prone to volcanic and earthquake disasters- this way the Australian government knows where you are to help you in an emergency)

~Brooke

Student visas for Japan

Applying for a visa can be a complicated, and seemingly overwhelming task for those looking to start their long term studies in Japan. But once you deconstruct the separate components it becomes a lot more simple.

Here, we’ll provide a guide for Australian citizens planning to be students on a University exchange, though much of this will apply to other applicants.

*Note: Visas are only required for Australian citizens planning to work or stay in Japan for over 90 days.

Requirements:

1, Certificate of eligibility

2. A valid passport

3. One passport sized photo

4. The Visa application form

In detail:

  1. This must be applied for using forms sent to you by your sponsor, in the case of Exchange students, the sponsor will be the University where you intend to study, your home (Australian) University should supply support for completing the forms, although they are very straight forward. Be aware that this should be a three page document, depending on the format, so don’t make the mistake of only printing out one of these forms! Once you have received this certificate back from your sponsor (signalling their acceptance of you as an exchange student) you are ready to apply for your visa.

Photo source

       2. You must present your passport to the local consulate, or embassy, and be prepared to leave it there until your visa has been processed and approved, be aware that this is standard policy, so don’t be alarmed when they ask you to do so.

3. Choose wisely, they photo they will put on your visa will be in a bad quality black and white scan, you may end up looking like a zombie. Here’s an example I pulled from the internet.

Source

      4. The Visa application form is also straight forward, the only real confusion can be who the sponsor is (as it asks for ages, etc.) and your address. Now, for this form the sponsor is still the university as a whole, so just ignore or mark ‘n/a’ in the sections that would only apply for an individual. At the time of applying, we didn’t yet know our addresses, so we were required to provide the street address of our university- we must register our address once we arrive in Japan. For more help, see the link to the consulate of Brisbane Visas page, and click on the ‘Student and long stay visas’ for an example.

Find a sample of the application form here

Other things to keep in mind (for all official documents) is that you must always write in black or blue pen, double check that yo have answered ALL of the sections, also that you have the correct information.

Visa processing for a student visa should only take three working days, but the consulate or embassy worker that you submit your application to will provide you with a receipt to present when it’s time come to reclaim the passport, this receipt should have a collection date on the front.

Once you have collected your visa, note that it is stapled into your passport, and also ask for the staff member to supply you with any extra information that you may need to register yourself once you are in Japan (eg. Information about how to apply for a residence card).

~Brooke 

See also:

Embassy of Japan (in Sydney)

Consulate of Japan (Brisbane), and information regarding visas